Tanzania and Dar es Salaam
Tanzania is a beautiful country with friendly people. It has a tropical climate but varies in the different regions of the country. It is the land of Kilimanjaro, Zanzibar, Serengeti and the great migration of the wildebeests and zebra, as well as the famous flocks of pink flamingos in lakes Natron and Manyara.
Flight booking
The nearest airport is the Julius Nyerere International Airport (IATA code: DAR). There are a number of airlines flying from European, Middle Eastern and African countries directly to Dar es Salaam.
Travel Tips
Travel tips from Dirk Dittmer!
Schedule
An overview of the agenda, June 19th to June 23rd, is available as a PDF.
Registration
Registration is open! Regular registration rates have been extended to match the Abstract submission deadline.
Regular registration rates, until April 24th: Investigators $650 / Trainees $500 / Guest $200
The cost of registration will increase by $100 beginning April 25th.
Participant registration includes all lunch and dinner meals beginning with dinner on June 19th through lunch on June 23rd.
Registration includes shuttle service between the Julius Nyerere International Airport and White Sands Hotel on June 18-19th and June 23rd.
Guest registration includes all four dinner activities, June 19th through 22nd, and airport shuttle June 18-19th and June 23rd.
Abstract submission
The abstract submission deadline has been extended to April 24th. See submission information in the ABSTRACTS page.
For late submissions, please contact Dirk Dittmer at [email protected]
Hotel Arrangements
The conference will be held at the White Sands Hotel, Dar es Salaam.
The conference rate will be $110/night for single rooms, or $125/night for doubles, plus a Tourism Development Levy of $1.50 per person per night.
Reservations should be made directly with White Sands Hotel by phone to +255 767 156 419 or email to [email protected] . Please be sure to state that you will be arriving to attend the KSHV 2023 conference in order to receive the conference rate.
White Sands is not requiring a credit card deposit for booking, but will require guests to pay upon check in rather than check out. Please be mindful of the cancellation policy. More details are listed in the LODGING page.
Visa Requirements
An ordinary tourist visa is required for most travelers for entry into Tanzania, and it is recommended that travelers secure visas in advance.
Tanzania has implemented an electronic visa application system: https://visa.immigration.go.tz/
Please review the application guidelines (https://visa.immigration.go.tz/guidelines). Attending a conference in Tanzania is considered an Ordinary or Multi-entry visa. American passport holders are required to select the Multi-entry visa.
For the Local Host section of the visa application you can indicate “Self”. If you prefer to indicate “Company/Organization” as the Local Host, please contact Danielle ([email protected]) for the business details of our local host, the Ocean Road Cancer Institute.
Later in the application there is an opportunity to indicate if you’re traveling with a group. This is a good place to indicate that you’re traveling for the conference, as well as your travel companions/family, and any tour agency you’ve booked with before or after the conference.
For additional information pertinent to U.S. travelers, see https://tz.usembassy.gov
Other nationalities can find relevant information on the Tanzanian government web page: Visa Information – Tanzania Immigration Department
Vaccinations
Yellow Fever vaccination is generally not recommended for travelers to Tanzania. However, Tanzania requires proof of vaccination for travelers coming from regions endemic for Yellow Fever including transit >12 hours in an airport located in a country with risk of YF virus transmission.
Travelers from Europe and the United States are not required to vaccinate for Yellow Fever unless your travel includes a stopover of 12 or more hours in an endemic country.
For vaccination recommendations, please see information provided by the U.S. Centers for Disease Control and consult your local resources:
Tanzania, including Zanzibar – Traveler view | Travelers’ Health | CDC
COVID-19 vaccination requirements have been lifted in Tanzania. Documentation is not required unless it is required at other portions of your travel itinerary.
Transportation while in Tanzania
We will arrange shuttle service between the Julius Nyerere International Airport and the White Sands Hotel on Sunday and Monday leading into the conference, and on Friday June 23rd. Please forward a copy of your flight itinerary to Danielle at [email protected] to facilitate our airport shuttle. Please send your flight details to us by June 1st. There will be a conference representative in the arrival area to greet conference attendees after clearing customs.
Currency Exchange
If you plan to exchange currency you should do this at the airport before going to White Sands. There is currency exchange at the airport, or you can use an ATM to withdraw in the local currency of Tanzanian Shilling.
The exchange rate is roughly $1 USD: 2300 TSH.
You might anticipate expenses for drinks, incidentals or souvenirs. The conference registration will include a reception dinner on the 19th after the opening session. In addition, all lunches and dinners are included in the conference registration beginning with lunch on the 20th through lunch on the 23rd; breakfasts are included in your room reservation at White Sands hotel or the spillover hotel.
Excursions and hotel expenses can be paid by credit card.
Plastic ban
Tanzania has banned import of all plastic bags. Please take note that you do not hand carry plastic bags through customs. You can see the notice to travelers here.
For example, if you’ve made a duty-free purchase and it was handed to you in a plastic bag this should be packed inside your luggage before you reach customs.
Dress code
There is no formal dress code for the conference or dinners.
Invitation Letter
Please send requests for a personalized letter of invitation to [email protected]
Travel awards
Travel awards for trainees will be based on abstract submission. We plan to offer travel awards of $800. The awards will be disbursed as a refund of registration ($500), and credit toward lodging at White Sands ($300).
Child Care
Child care can be arranged in advance with White Sands Hotel.
Excursions
BMC tours has confirmed these itineraries (updated 31-May-23)! There are still rooms available on the last two itineraries listed, highlighted in green.
We have arranged with local travel agents to offer excursions scheduled to start at the end of the conference. You can make an overnight trip to Zanzibar or join the Southern Safari Circuit to the Nyerere National Park (formerly Selous Game Reserve), the Northern route to hike on Mount Kilimanjaro, or the Northern Safaris Circuit to the Kilimanjaro area to visit the famous Serengeti, Ngorongoro, and Lakes Manyara and Natron. See details about their special offerings for our post conference visits below. You can book your travel with them directly in advance. Contact information is listed in their trip descriptions.
Advance booking, before March 31st, is highly recommended to obtain group rates. Departures dates for the trips can be pre-arranged to suit your schedule and the conference organizers will be happy to assist and provide suggested trips. Travel agents will be on site during the conference, but advance planning is advised. Our pre-arranged trip pricing will revert to the lodges April 1st, further bookings will be subject to availability.
Click the links below to open PDF files with more information.
Itinerary options (updated 21-March-2023) with an additional Serengeti Safari itinerary option. BMC Tours still has space on the Group I itinerary (as of 31-March-2023)! All other tours are dependent on lodging availability beginning April 1st. Contact information for BMC Tours is listed in the PDF.
Safari lodging information The local agent advises that lodging will quickly fill up during the dates surrounding our conference as it will be the peak of tourism season and recommends finalizing plans before the end of March to have the most options.
Contact us
Please send questions to Danielle Shea, [email protected]