Tanzania and Dar es Salaam

Tanzania is a beautiful country with friendly people. It has a tropical climate but varies in the different regions of the country. It is the land of Kilimanjaro, Zanzibar, Serengeti and the great migration of the wildebeests and zebra, as well as the famous flocks of pink flamingos in lakes Natron and Manyara.

Flight booking

The nearest airport is the Julius Nyerere International Airport (IATA code: DAR). Flight prices vary dramatically and tend to go up after February. We suggest you book airfare in January or February. There are a number of airlines flying from European, Middle Eastern and African countries directly to Dar es Salaam. Please check with your travel agent.

Registration

Registration will open soon. 

Regular registration rates, until April 10th:

Investigators      $650

Trainees                 $500

Guest                      $200

The cost of registration will increase by $100 beginning April 11th.

Registration includes all lunch and dinner meals beginning with dinner on June 19th through lunch on June 23rd. 

Registration includes shuttle service between the Julius Nyerere International Airport and White Sands Hotel on June 18-19th and June 23rd.

Guest registration includes all four dinners, June 19th through 22nd, and airport shuttle June 18-19th and June 23rd.

Hotel Arrangements

The conference will be held at the White Sands Hotel, Dar es Salaam.

We expect the conference rate to be $110/night for single rooms, or $125/night for doubles.

Please note there will also be a charge for a Tourism Development Levy (TDL) of about $1.50 per person per night which is not included in the rates and will be paid by the guest at the resort.

Booking information will be available soon. 

Visa Requirements

A tourist visa is required for most travelers for entry into Tanzania. It is recommended that travelers to Tanzania secure visas in advance.

Tanzania has implemented an electronic visa application system: https://eservices.immigration.go.tz/visa/

For additional information pertinent to U.S. travelers, see https://tz.usembassy.gov

Other nationalities can find relevant information on the Tanzanian government web page: Visa Information – Tanzania Immigration Department

Vaccinations

COVID-19 vaccination documents are required for all visitors.

Yellow cards are required for travelers coming from regions endemic for Yellow Fever.

For vaccination recommendations, please see information provided by the U.S. Centers for Disease Control and consult your local resources:

Tanzania, including Zanzibar – Traveler view | Travelers’ Health | CDC

Transportation while in Tanzania

We will arrange shuttle service between the Julius Nyerere International Airport and the White Sands Hotel on Sunday and Monday leading into the conference, and on Friday June 23rd. Please forward a copy of your flight itinerary to Danielle at [email protected] to facilitate our airport shuttle. Please send your flight details to us by June 5th with “KSHV 2023 flight info” in the subject line. There will be a conference representative in the arrival area to greet conference attendees after clearing customs.

Currency Exchange

Currency exchange in Tanzania is limited to bank locations and there are none easily accessible from the conference venue. If you plan to exchange currency you should do this at the airport before going to White Sands. The airport currency exchange is open 24-hours. Once you leave the airport it will be difficult to exchange currency.

You might anticipate expenses for drinks, incidentals or souvenirs. The exchange rate is roughly $1 USD: 2300 TSH.

The conference registration will include a reception dinner on the 19th after the opening session. In addition, all lunches and dinners are included in the conference registration beginning with lunch on the 20th through lunch on the 23rd; breakfasts are included in your room reservation at White Sands hotel or the spillover hotel.

Excursions and hotel expenses can be paid by credit card.

Plastic ban

Tanzania has banned import of all plastic bags. Please take note that you do not bring plastic bags in your luggage. You can see the notice to travelers here.

Dress code

There is no formal dress code for the conference or dinners.

Invitation Letter

Please send requests for a personalized letter of invitation to [email protected]

Travel awards

Travel awards for trainees will be based on abstract submission and will be awarded as a refund of conference registration fees.

Child Care

Child care can be arranged in advance with White Sands Hotel.

Excursions

We have arranged with local travel agents to offer excursions scheduled to start at the end of the conference. You can make an overnight trip to Zanzibar or join the Southern Safari Circuit to the Mikumi National Park and the southern region of Tanzania, the Northern route to hike on Mount Kilimanjaro, or the Northern Safaris Circuit to the Kilimanjaro area to visit the famous Serengeti, Ngorongoro, and Lakes Manyara and Natron. See details about their special offerings for our post conference visits below. You can book your travel with them directly in advance. Contact information is listed in their trip descriptions.  Advance booking is recommended to obtain group rates and the lodges will quickly fill up during those dates. Departures dates for the trips can be pre-arranged to suit your schedule and the conference organizers will be happy to assist and provide suggested trips.

Travel agents will be on site during the conference, but advance booking is recommended.

Click the links below to open PDF files with more information.

Itinerary options

Safari lodging information